Clearinghouse for Subsistence Ordering & Receipt (CSOR)
Navy SBIR 2018.2 - Topic N182-123
NAVSUP - Mr. Mark Deebel - mark.deebel@navy.mil
Opens: May 22, 2018 - Closes: June 20, 2018 (8:00 PM ET)

N182-123

TITLE: Clearinghouse for Subsistence Ordering & Receipt (CSOR)

 

TECHNOLOGY AREA(S): Information Systems, Materials/Processes

ACQUISITION PROGRAM: NAVSUP Food Service Management, Naval Operational Supply Systems (NOSS), Pre-ACAT USFF

OBJECTIVE: Develop an information system that will provide Subsistence Total Order and Receipt Electronic System (STORES) operators and Combat Logistics Officers (CLOs) with a Financial Improvement and Audit Readiness (FIAR)-compliant “clearinghouse” for food subsistence orders that validates and updates subsistence requisition order units of issue, quantities, and prices (including the acceptability of substitutes) prior to entering orders into STORES. The solution will also generate financial obligation/de-obligation transactions to be submitted to Bureau of Naval Personnel (BUPERs) based on the STORES/Subsistence Prime Vendor (SPV) inventory availability.

DESCRIPTION: The current Navy process for ordering operational forces subsistence items from SPVs is cumbersome (involving several exchanges between STORES operators, vendors, and operational forces); causes duplication of work for not in stocks (NISs) and substitute items which require the ships to create new requisitions. Also, ships do not always have up to date vendor catalogs. These conditions contribute to “late” orders, rework; and can create a financial obligation gap resulting in a FIAR non-compliance issue. Historically the Defense Logistics Agency (DLA) was creating obligation transactions for BUPERS, however because of a DLA FIAR notification of finding and recommendation (NFR) DLA will no longer create obligation documents creating a gap in the Navy’s Subsistence-in-Kind  (SIK) account.

The Navy seeks to develop a FIAR-compliant Clearinghouse for Subsistence Ordering & Receipt (CSOR) information system that will be utilized prior to subsistence orders being entered into DLA’s STORES. Fleet Logistics Center STORES operators and Military Sealift Command (MSC) CLOs will utilize CSOR. The CSOR will possess capabilities both on the ordering and receiving processes.

Functions required to be accomplished on the ordering process include validating incoming Military Standard Requisitioning and Issue Procedures (MILSTRIP) requisitions for the proper SPV, National Stock Number (NSN), unit of issue, and quantity; and inserting the correct unit price. Corrections will be made to the MILSTRIP requisition files as needed to meet the requirements (e.g., NSN, Unit of Issue, and Price) of the sourcing SPV prior to STORES processing. The CSOR will also create a corrected copy of MILSTRIP file that will be returned to the ship. Upon completion of the STORES order, CSOR will be required to create the obligation and de-obligation documents for the processed orders ensuring NSN, unit of issue, quantity, and price correspond to the transactions processed in STORES. The obligation and de-obligation records will be forwarded to BUPERS for processing and to the ship for FIAR retention. If there are any additional changes that affect the SIK account financials, those obligation/de-obligation documents will also be transmitted to BUPERS from CSOR.

Functions required to be accomplished on the receiving process include creating de-obligation documents for any NIS and partial quantity receipts as well as additional obligation documents for any receipt overages. The system should also account for reconciling differences between subsistence items as ordered and substitutes/quantity changes actually delivered, thereby increasing inventory accuracy.

Potential data inputs/resources include: Food Service Management (FSM) 3.0 MILSTRIP requisition file, DLA SPV catalogs, conversion factors, various STORES reports, and afloat circled, signed, and dated receipts.

PHASE I: Develop an operational concept and specify an architecture for a FIAR-compliant CSOR. Provide a system description for a proof-of-concept, a preliminary screen mock-up of the application interface, process mapping, and supporting documentation detailing the proposed system’s capabilities, operations, and data interfaces to related systems. Develop a Phase II plan.

PHASE II: Develop and deliver a FIAR-compliant CSOR prototype application that will be utilized by STORES operators, Military Sealift Command, CLOs, and other users in technology demonstrations aboard operational ashore and afloat units. Provide a roll-out plan to introduce and deploy the prototype applications to ashore and afloat units designated by the Navy, including a plan for achieving Risk Management Framework (RMF) Certification and other accreditation required for operational use. The Government will provide in writing the necessary certification requirements at time of Phase II award.

PHASE III DUAL USE APPLICATIONS: Support the Navy in transitioning the technology to Navy use. Deploy the application to ashore and afloat units, Fleet Logistics Centers, and MSC vessels and installations. Support integration of the CSOR application into FSM 3.0 and other Navy systems. Support the procurement of necessary software, hardware and computing capability, plus necessary certifications for all software/cyber requirements. Provide training, planning, and materials for full deployment.  Demonstrate 99.99% operability without errors.

Commercial potential for innovations resulting from the research and development exists across a wide range of business logistics applications used for ordering, receipt processing and inventory management, including new platforms that utilize block chain technology to support electronic reconciliation of financial transactions.

REFERENCES:

1. NAVSUP Publication 486: Food Service Management General Mess Operations. http://navybmr.com/study%20material/NAVSUP%20P486%20VOLUME%20I,%20REV%208%20-%20AUG%202016.pdf

2. DoDI 8510.01, March 12, 2014, Risk Management Framework (RMF) for DoD Information Technology (IT). http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001_2014.pdf

3. DoDI 8500.01, Cybersecurity NUMBER 8500.01March 14, 2014. http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf

KEYWORDS: Food Service Management 3.0; Subsistence Total Order and Receipt Electronic System (STORES); Logistics; Food; Subsistence-in-kind; Financial Integrity and Audit Readiness (FIAR); B1 Obligations; Blockchain

TPOC-1:

Chris Bailey

Phone:

717-605-6939

Email:

christopher.s.bailey@navy.mil

 

TPOC-2:

Tom Tichy

Phone:

808-474-8032

Email:

tom.tichy@navy.mil

 

TPOC-3:

Robert Winn

Phone:

717-605-7575

Email:

robert.e.winn@navy.mil

 

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